Damage Assessment & Recovery

You should not go into buildings that are suspected or determined to be unsafe. Any dangerous conditions or issues requiring urgent response should be reported immediately to the appropriate work management center or UF Police Department.

Your unit should take safe, protective actions that mitigate or reduce hazards in its buildings and areas. (Example – placing barricade tape around a dangerous area in a building to prevent people from entering the area.) Employees should not take any actions which place themselves or others in danger.

In the event of an life safety emergency always dial 9-1-1.

Work Management Center Information

Damage Assessment System

In major incidents that overwhelm day-to-day work management processes, the University may activate its Damage Assessment system to help prioritize needs and resources. When it is safe to do so, the Building Emergency Coordinators (or identified staff) should return to assigned buildings, complete a damage assessment reporting the conditions of their buildings to the appropriate work management center.

Login below to capture pictures of the damage to your building for FEMA insurance claims. If you need your damaged repaired, please call your appropriate Work Management Center

Click here to access the Damage Assessment System

*Damage Assessment website is NOT for normal building damage reporting

Recovery Steps to Consider
  1. Confer with your purchasing agent on any existing departmental or college vendor agreements that support recovery needs.
  2. If applicable, submit damage assessments utilizing the UF damage assessment system.
  3. Please document any records lost or unsalvageable due to the effects of hurricanes, storm damage or other disasters using the  Records Disposition Request form. If applicable, this form may be used in conjunction with the Damage Assessment System mentioned above.
  4. if no existing recovery vendors are known, you may contact UF approved vendors to confirm their capability and availability for recovery needs. In the table below are a few of the UF approved disaster related vendors. Additional UF contracts can be found on the UF Procurement Services website.
    • Note: All UF colleges, departments and units are responsible for paying any vendor used for their recovery needs.
  5. State Property and Insurance Coverage is handled by UF Environmental Health & Safety (EH&S).
    • In Event of a Loss, University departments will contact the Insurance Coordinator in writing explaining what damages incurred to the building and/or to their assets and how the damages were incurred.In the event of a loss occurring as a result of a covered peril, the Department must immediately comply with the following:
      • If emergency, call 911 and if on campus the University Police will respond.
      • If non-emergency, call 392-1591 to report incident.
      • As economically possible, protect the property from further damage using reasonable care.
      • * Take as many pictures of the damages as possible prior to any repairs and store on a CD- ROM or equivalent electronic media storage device.
      • If wind and/or flood damage occur, losses will be handled separately and expenses should be kept separate.
      • *Keep a log of all repairs performed, including the costs of the repairs, work orders, purchase orders, invoices for services, etc.

UF Approved Disaster Related Vendors and Contacts

VendorStatePhoneContract Exp.Service Type
Arcadis US Inc.FL850-422-2555June 30, 2019Disaster Debris Monitoring
Belfor Property RestorationFL813-386-3473June 30, 2019Water Extracting/Mold Remediation
Ceres Environmental ServicesFL800-218-4424June 30, 2019Disaster Debris Removal
DMS Disaster Planning & Recovery FL919-696-6003June 30, 2019Disaster Mgmt Consulting
Hagerty Consulting Inc.IL847-492-8454June 30, 2019Disaster Mgmt Consulting
Leidos Inc.FL407-803-2525June 30, 2019Disaster Debris Monitoring; Disaster Mgmt Consulting
Servpro Commercial LLCTN615-451-0200x1430June 30, 2019Water Extracting/Mold Remediation
Tidal Basin Government Consulting LLCVA703-683-8551June 30, 2019Disaster Debris Monitoring; Disaster Mgmt Consulting
True North Emergency Management LLCTX817-201-1912June 30, 2019Disaster Debris Monitoring