Damage Assessment & Recovery

You should not go into buildings that are suspected or determined to be unsafe. Any dangerous conditions or issues requiring urgent response should be reported immediately to the appropriate work management center or the UF Police Department.

Your unit should take safe, protective actions that mitigate or reduce hazards in its buildings and areas. (Example: placing barricade tape around a dangerous area in a building to prevent people from entering the area.) Employees should not take any actions that place themselves or others in danger.

In the event of an life-safety emergency, always dial 9-1-1.

Damage Assessment System

In major incidents that overwhelm day-to-day work management processes, the University may activate its Damage Assessment system to help prioritize needs and resources. When it is safe to do so, the Building Emergency Coordinators (or identified staff) should return to assigned buildings, complete a damage assessment, and report the conditions of their buildings to the appropriate work management center.

Log in below to capture pictures of the damage to your building for FEMA insurance claims. If you need your damaged repaired, please call your appropriate Work Management Center.

Click here to access the Damage Assessment System

*Damage Assessment website is NOT for normal building damage reporting.

1. Confer with your purchasing agent on any existing departmental or college vendor agreements that support recovery needs.
2. If applicable, submit damage assessments utilizing the UF damage assessment system.
3. Please document any records lost or unsalvageable due to the effects of hurricanes, storm damage, or other disasters using the Records Disposition Request form. If applicable, this form may be used in conjunction with the Damage Assessment System mentioned above.
   • Additional information and specialized Disaster Recovery Vendors for Florida public records custodians, archives and libraries can be found at the Florida Department of State Disaster Recovery website.
4. If no existing recovery vendors are known, you may contact UF approved vendors to confirm their capability and availability for recovery needs. In the table below are a few of the UF approved disaster related vendors. Additional UF contracts can be found on the UF Procurement Services website.
   • Note: All UF colleges, departments and units are responsible for paying any vendor used for their recovery needs.
5. State Property and Insurance Coverage is handled by UF Environmental Health & Safety (EH&S).
   • In Event of a Loss, University departments will contact the Insurance Coordinator in writing explaining what damages incurred to the building and/or to their assets and how the damages were incurred.In the event of a loss occurring as a result of a covered peril, the Department must immediately comply with the following:
     • If emergency, call 911 and if on campus the University Police will respond.
     • If non-emergency, call 392-1591 to report incident.
     • As economically possible, protect the property from further damage using reasonable care.
     • * Take as many pictures of the damages as possible prior to any repairs and store on a CD- ROM or equivalent electronic media storage device.
     • If wind and/or flood damage occur, losses will be handled separately and expenses should be kept separate.
     • *Keep a log of all repairs performed, including the costs of the repairs, work orders, purchase orders, invoices for services, etc.

UF Approved Disaster Related Vendors and Contacts