Building Emergency Coordinators
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- BECs: February Training Tuesday, January 23rd, 2018
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Frequently Asked Questions
What is a Building Emergency Coordinator (BEC)?
A BEC is a pre-identified point of contact designated by a department / college administrator for a department space within a building. BECs provide pertinent building or departmental information to public safety officials in emergencies. BECs also relay information sent by public safety officials through the email communications and recommended trainings to their areas of responsibility.
How are BECs Selected?
A primary and alternate BEC are appointed by a BEC administrator for each department / college for all spaces occupied in every building the department / college is in.
How do I update a BEC assignment?
- All edits to BEC assignments are completed by a college or department administrator.
- To request a change please contact the responsible BEC Admin for your area by going to the BEC system at https://bec.facilities.ufl.edu/ and contacting the listed admin.
How do I locate a BEC or BEC administrator?
Any GatorLink users can access the below features of the system at https://bec.facilities.ufl.edu/ to find a specific BEC contact or responsible administrator.
- Dept – find a BEC or Department admin by department ID or name
- Map – (no access to View Building Page) – Select a building on the map to locate all the BECs and admins
I am a new BEC. What do I do?
First, welcome to the BEC program! You are an important part of public safety efforts at the University of Florida. You are a subject matter expert of your area and a liaison to public safety that may respond to your area for various incidents and emergencies.
Below are some next steps to help better educate and equip you in this new role.
- Confirm your access to the BEC system by logging in at https://bec.facilities.ufl.edu/.
- Review all the components of this website page.
- Take the Introduction to BEC training and other great BEC courses!
- Get your Vest!
- When taking over an existing BEC role, be sure to transfer the BEC safety vest and note the new ownership in the BEC system. If you need a vest, contact the Department of Emergency Management.
- Learn your area’s public safety plans and emergency procedures.
- Be a part of the online BEC community on Yammer; accessible through the BEC system.
- Share your knowledge.
- We encourage every BEC to share their knowledge and training with others around them.
- Be a part of the online UF BEC community on Yammer!
What are BEC’s Roles & Responsibilities?
- Do not put yourself or others in danger – don’t be a hero
- Follow all emergency announcements from UF and local officials
- Return to your area only when deemed safe by safety officials
- Be a proponent of preparedness in your area on where to find the correct preparedness information
- Read and follow BEC listserv messages
- Serve as a point of contact for safety & emergency preparedness information provided by UF
- Liaison with EH&S, Emergency Management, UFPD and other emergency services in the event of an incident at your building
- Be knowledgeable of departmental space in building (employee rosters, critical issues, special circumstances, known hazards, etc.)
- Maintain contact information for any restricted areas
How do I use the BEC system?
- Download the BEC user guide: BEC User Guide (Version Date 8_23_2016). (pdf)
Where do I go for more information?
- For program information, contact the Department of Emergency Management for more information.
Building Emergency Coordinator Email List Instructions
- Department appointed Building Emergency Coordinators are automatically added to the listserv by the UF Department of Emergency Management.
- However if you are not appointed the listserv is open to the public. To join send an email to email@example.com with the one-line message body:
Subscribe BECS-CC-L your-first-name your-last-name
- You can also find previous emails in the Archives of Building Emergency Coordinator Carbon-Copy listserv (BECS-CC-L).
NOAA Weather Radio
Each department is responsible for placing NOAA Weather Radios in their buildings when reception is available. Units are available locally or in the MyUFL Marketplace. Any new radios purchased should carry the Public Alert logo:
- NOAA Weather Radio Information from the National Weather Service Jacksonville
- NOAA Weather Radio Consumer Information from the National Weather Service
- For programming a Weather Radio for use inside Alachua County, use the following information:
Alachua County SAME Code = 012001
Tune to 162.475 Mhz (Channel 4 on most units)